How to merge contact list in Microsoft Outlook 2007?

merge contact list in Outlook 2007

Microsoft Outlook is a handy email client from Microsoft which is also excellent personal information management software. Outlook is included with Microsoft Office Suite in Windows series of operating systems. Many versions of Outlook have been released, the latest release being Microsoft Outlook 2010 for Windows operating systems and Microsoft Office Outlook 2011 for Mac Operating system. The Outlook personal information manager includes varieties of programs like, Task Manager, Calendar, Contact Manager, Note taking, journal etc.

The contact lists in Outlook are seen to get cluttered very often with duplicate contacts, especially when you try to merge 2 contact lists. There is a duplicate contact detector in Microsoft Outlook 2007, which can help you merge contact lists, and combine the details from duplicate contact entries.

Outlook tech support instructions to merge Contact lists in Outlook 2007

• On your personal computer, Launch Microsoft Outlook 2007.
• From the navigation pane in the left-hand menu, select the “Contacts” icon. Click on the first contact list that you wish to include in the merged list Under “My Contacts” in the left-hand menu.
• From “Current View” in the left-hand menu, Select “View as Outlook Data Files“.
• In the list, Click and highlight the top contact entry. On your computer keyboard, Hold down the “Ctrl” button and click the down arrow button on the keyboard until you have highlighted each contact on the list.
• To the list under “My Contacts” at the top of the left-hand menu, that you want to merge the contacts with, drag the highlighted contacts list.
• Wait for the “Duplicate Contact Detected” dialog box to display. Each time Outlook detects a duplicate contact in the

  merge contact list in Outlook 2007

  merged lists, this will appear.

• If you want to retain duplicates in the merged list, click on option “Add a Duplicate as a New Contact“. If you want to merge the contact entries, click on the option “Update New Information from a Duplicate Contact to an Existing One“. The most recently updated information in the contact data fields shall be used by Microsoft Outlook for the merged entry.

That’s all the Outlook tech support instructions you will need to merge Contact lists in Outlook 2007. Thank you, have a great day ahead!